La Vita Espresso Catering Proposal

Let's Build Your Proposal

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Name(Required)

What should we call you?

First Last

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How would you like to be contacted?(Required)

We’ll reach out the way you want — nothing more.

Phone

Phone or email works for me!

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Email(Required)

Your email stays with us — no spam, no lists, just event details.
Personal email recommended — some corporate systems block automated proposals.

Enter Email Confirm Email

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Heads up — email delivery may be delayed.

We've seen delivery delays or filtering with your email provider. Your proposal leaves our system in seconds, but it may take longer to reach your inbox. Add a backup email on the next step (Gmail, Outlook, iCloud) and we'll send to both. First one through wins.

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Backup Email

Want to add a backup email?
If you used a work email, adding a personal one helps ensure your proposal arrives.

Enter Email Confirm Email

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Phone Number(Required)

We’ll only call if you ask — your info helps us confirm real events and filter out spam.

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Which services are you interested in?(Required)

Select all services you'd like at your event.

Most services can be combined freely. Note: Hot Cocoa Bar cannot be added to Coffee Cart (coffee service already includes hot chocolate options).

Coffee Cart / Coffee Catering

Smoothie Catering

Gelato / Ice Cream Catering

Hot Cocoa Bar

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Approximate number of guests?(Required)

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Event Type(Required)

This helps us dial into your vibe and tailor the experience.

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What’s your budget for La Vita’s services?(Required)

Ballpark is fine. This gives us helpful context before we move forward. Multi-day events? Think per-day pricing.

Under $700

$700 - $1000

$1000 - $2000

$2000 - $3500

$3500 - $5000

$5000 +

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Do you know the date of your event?(Required)

Not sure yet? No problem — you can always choose your date(s) later in your dashboard. Multi-day events get finalized there too.

Yes

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Date of your event(Required)

For multi-day events, just pick your first day here — you'll finalize all dates in your dashboard.

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LEGACY Approximate number of guests (gelato catering)(Required)

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LEGACY How many guests are you expecting?

Please enter a number greater than or equal to 401.

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LEGACY How many guests are you expecting? (gelato)

Please enter a number greater than or equal to 452.

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Coffee Cart Enhancements(Required)

Select the coffee cart options you’d like included.

Milk Alternatives

CUSTOMER FAVORITE

Chai & Tea Addition

CUSTOMER FAVORITE

Iced Drinks Addition

CUSTOMER FAVORITE

Decaf Options

RECOMMENDED

Cold Foam Addition

Whipped Cream Addition

Skim Milk Addition

Ripples Latte Art

Custom Digital Menu

No Add-Ons Needed

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Ripples Latte Art - Upload an image?

Your logo. Our latte art. Send it over and we’ll show you the magic.

Yes

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Ripples Latte Art

If you would like to skip this just click the "continue" button below

Drop files here or

Accepted file types: jpg, png, jpeg, Max. file size: 128 MB, Max. files: 2.

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Seasonal Packages(Required)

Select the seasonal packages you're interested in.

Fall Favorites
(August - November)

Holiday Cheer

(November - January)

Winter Warmer
(January - April)

Taste of Summer
(May - August)

No Seasonal Package

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Smoothie Catering Enhancements(Required)

Which smoothie options do you want at your event?

Whipped Cream Addition

Extra Smoothie Flavors

Custom Digital Menu

No Add-ons Needed

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Gelato Catering Enhancements(Required)

Which gelato service options do you want at your event?

Extra Gelato Flavors

Espresso Affogato Addition

Whipped Cream Addition

Custom Digital Menu

No Add-ons

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Hot Cocoa Enhancements(Required)

Which hot cocoa options would you like at your event?

Milk Alternatives

CUSTOMER FAVORITE

Custom Digital Menu

Chai & Tea Addition

CUSTOMER FAVORITE

No Add-ons Needed

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Would you like to set your own budget for the services you requested?(Required)

Not your style? Select "No" and we’ll send our standard pricing.

Yes

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Name Your Own Budget(Required)

Sharing your budget helps us aim in the right direction. If it doesn’t cover everything you’re hoping for, we’ll lay out options that still hit the mark.

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Our events start at $650.

That minimum covers the prep, staffing, and real equipment it takes to deliver a full-service experience.

If your budget is under that, this form won’t be the right fit. If it is — you’re in for an event that outclasses the ordinary.

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Booking & Cancellation Tiers

We offer three packages with different cancellation and rescheduling terms. Pick one now or stick with Silver — you can change your tier anytime in your dashboard.

Silver Tier (Included by Default)

Gold Tier (+$150 or 10% of invoice, whichever is greater)

Platinum Tier (+$250 or 20% of invoice, whichever is greater)

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What matters most to you for this event?(Required)

This helps us understand what to prioritize for your event.

Making it easy and stress-free

Creating a memorable experience for guests

Getting great value for my budget

Having everything look and feel premium

Supporting a local, trusted company

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How did you find us?(Required)

Just curious — it helps us know what's working.

Google Search

Referral / Word of Mouth

Venue or Event Coordinator

Social Media

Repeat Customer

Saw Us at an Event

Other

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Gratuity Policy(Required)

I understand that your standard service includes a tipping system for guests and that options for a hosted gratuity will be provided with my formal quote.

I understand and accept the gratuity policy.

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Wedding Gratuity Policy(Required)

To make wedding planning easier, a standard 20% gratuity is included in all wedding packages. This ensures upfront, all-inclusive pricing and simplifies your budget planning. Our team is dedicated to providing exceptional service to make your special day truly memorable.

I understand and accept the 20% wedding gratuity policy

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Type of Event

Wedding, grad party, corporate event, etc.

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Event Address(Required)

Essential for applying sales tax correctly and making sure we can find your event!

Street Address Address Line 2 City State ZIP Code

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Do you know what times you'd like us to serve?(Required)

Yes

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Service Time WIndow(Required)

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Start Time

The time you would like service to start

Hours

Minutes

AM/PM

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End Time

The time you would like service to end

Hours

Minutes

AM/PM

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Will this event be outdoors?(Required)

No frozen fingers here — outdoor service requires a heated tent November–April, and temps above 60°F the rest of the year. Flat, paved surface + tent or shelter always required.

Yes

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Do you need us to provide a tent for our service area?(Required)

A tent or shelter is required for all outdoor service. If you don’t have one, we’ll bring ours for a $350 fee.

Yes

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Where will we be setting up?(Required)

All residential services must be set up in the garage or driveway on a paved, flat, level surface — no exceptions.

If your event is in a condo or apartment with easy access (no stairs, elevators available), please select "Non-residential location".

Non-residential location

At my house (in the garage)

At my house (on the driveway)

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Residential Setup Policy(Required)

I understand that La Vita Espresso will only set up in my garage or driveway. Requests for other locations will not be accommodated.

I agree to the residential setup policy

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Cash Sales at Events(Required)

As a licensed catering company, we don’t sell coffee, gelato, or smoothies individually at events. All services are flat-rate, open-bar style and paid for by the event host. If you're looking for per-item sales, you’ll need to look elsewhere.

I understand service is flat-rate only, not per-item sales.

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Did we forget anything? Let us know below!

Got extra details we should know? Special requests, inside jokes, or just good vibes — drop them here.

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Before you submit...(Required)

We send your personalized proposal the moment you click submit. If it's not in your inbox, it's hiding somewhere — check your other folders!

Still can't find it? Call us — we'll track it down for you.

I understand my proposal arrives instantly — if I don't see it right away, I'll check my spam, junk, or promotions folder.

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